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PRIVACY POLICY

This Privacy Policy governs the manner in which Tailored Staff Ltd collects, uses, share, maintains and discloses information collected from users of tailoredstaff.co.uk / website (“Site”).

This privacy policy applies to the Site and all products and services offered by Tailored Staff. We are required to notify you of this information, under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.

Who collects the information

Tailored Staff Ltd (‘Company’) is a ‘data controller’ and gathers and uses certain information about you.

Data protection principles

Tailored Staff will comply with the following data protection principles when processing personal information:

  • we will process personal information lawfully, fairly and in a transparent manner;

  • we will collect personal information for specified, explicit and legitimate purposes only, and will not process it in a way that is incompatible with those legitimate purposes;

  • we will only process the personal information that is adequate, relevant and necessary for the relevant purposes;

  • we will keep accurate and up to date personal information, and take reasonable steps to ensure that inaccurate personal information is deleted or corrected without delay;

  • we will keep personal information in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the information is processed; and

  • we will take appropriate technical and organisational measures to ensure that personal information is kept secure and protected against unauthorised or unlawful processing, and against accidental loss, destruction or damage.

 

About the information we collect and hold

We seek to ensure that our information collection and processing is always proportionate. We will update this privacy policy of any changes to information we collect or to the purposes for which we collect and process it.

Data collected on candidates

Your name, address, contact telephone numbers, e-mail address How is the data collected? From you, via your application form or via phone, email Why is the data colected? Legitimate interest to progress your application, arrange interviews and inform you of the outcomes How do we use and may share your information? Same as why we collect your info Details of your qualifications, certificates, experience, employment history How is the data collected? From you, your application form, interview notes, phone and by email Why is the data colected? Legitimate interest: to carry out a fair recruitment process and Legitimate interest: to make an informed decision to match you with appropriate vacancies which may be of interest to you How do we use and may share your information? To make an informed recruitment decision and to assess your suitability for open positions in which you may be interested Nationality, immigration status, NI number, passport and any other document used for identification purposes How is the data collected? From you and, where necessary, the Home Office Why is the data colected? Legitimate interest to ensure right to work in the UK, to support clients with generating employment contracts, to maintain HR records How do we use and may share your information? To carry out right to work checks and to share information with the Home Office if required Test results, assessment and courses such as Paediatric First Aid How is the data collected? From you during the interview process and on the application form Why is the data colected? Legitimate interest to prove your qualification, additional skillset as per the employer’s request How do we use and may share your information? To make an informed decision in order to assess your suitability for open positions Job references and salary expectations How is the data collected? From you and from your previous employers, email and phone Why is the data colected? Legitimate interest, to ensure suitability and carry out a fair recruitment process How do we use and may share your information? To make an informed decision as to whether you are suitable for a position, your references are shared with prospect employers, HR managers and anyone making a recruitment decision Information regarding your criminal record i.e. DBS or Overseas Police Clearance / Certificate How is the data collected? From you, via your application form or via phone, email Why is the data colected? Legitimate interest & legal obligation, to ensure we are aware of any reason why you cannot work in regulated activity with vulnerable adults and children, to prevent or detect any unlawful acts, suspicion in a regulated sectors and to protect prospect employers from any unregulated activity How do we use and may share your information? To make an informed recruitment decision, to carry our statutory checks and to keep the DBS and other similar authorities up to date on any concerning matters that arise

Data collected on clients / contacts

Your name and contact details i.e. address, contact telephone numbers and email, information about your family, children, business and interests, languages spoken at home How is the data collected? From you, from the job description you provide us with, email and phone Why is the data colected? Legitimate interest, to understand your recruitment requirements, arrange interviews and find a suitable candidate for you How do we use and may share your information? To enable Eden personnel to contact you and arrange interviews, to enable candidates to attend interview with you and to find you a suitable candidate matched to your requirement

Data collected on Referees and past employers of an Eden applicant   

Your name and contact details i.e. Name, contact telephone number and email, date of employment of the applicant How is the data collected? From your past employee via an application form or written references you provided them with email, phone number and or address Why is the data colected? Legitimate interest, to ensure suitability and carry out a fair recruitment process How do we use and may share your information? To make an informed decision as to whether they are suitable for a position, your references are shared with prospect employers, HR managers and anyone making a recruitment decision to ensure suitability of candidates put forward for client vacancies, introduce suitable candidates to clients and carry out a fair recruitment process when placing candidates.

Invoices

How is the data collected? From us to you Why is the data colected? Legitimate interest: in order to meet our own obligations to HMRC and other regulatory bodies How do we use and may share your information? To enable us to comply with any record or audit requests from HMRC and other regulatory bodies

Overseas transfers

Tailores Staff may transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

How long we keep your information

Candidates & Clients: Tailored Staff will maintain records of both Clients and candidates for 10 years for the purposes of providing you of services relating to the employment.

We may monitor and record communications with you (such as emails) for quality assurance and compliance.
Cookies

Cookies are packets of information that are stored on your computer's hard drive. Cookies allow us to keep track of the areas of the site you visit and thereby offer you easy access to the information you find most relevant. No secure information or information about your personal identity is ever contained within our cookies. Your web browser is most likely set to automatically accept cookies, but you can consult your browser help file if you wish to change these settings.

Links to external websites 

The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.

Marketing

We would like to send you information by email or text message about our services which may be of interest to you. We will only ask whether you would like us and other businesses to send you marketing messages when you tick the relevant boxes when you complete our enquiry form for the first time. If you have consented to such receive marketing from us you can opt out at any time.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Your rights to correct and access your information and to ask for it to be erased

Please contact data@tailoredstaff.co.uk if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. You also have the right to ask us for some but not all of the information we hold and process to be erased (the 'right to be forgotten') in certain circumstances. We will provide you with further information about the right to be forgotten, if you ask for it.

Equality and Diversity Policy 
Complaint's Policy

Candidate declaration and confidentiality agreement

Please take note of the following information when registering with Tailored Staff.

Thank you for choosing to register with Tailored Staff Ltd. We are here to assist you with your job search, whether it's for a permanent or temporary position. 

We kindly request that you agree to this confidentiality agreement, which prohibits you from disclosing the name of any client or the details of any position discussed with you by a Tailored Staff consultant, under any circumstances.

As a registered candidate of Tailored Staff Ltd, you confirm that all information provided during the registration process is true and accurate. You have not withheld any information that could impact your future employment. You understand that Tailored Staff Ltd will collect and process your personal data in accordance with our Privacy Policy, as part of our legitimate interest in providing job placement services. Your CV will not be sent to any client without your prior authorisation. 

You acknowledge that if your prospective employer intends to offer you a job, they or Tailored Staff consultant may reach out to your referees for verification or reference purposes.

In the event that a client expresses interest in hiring you directly during a temporary assignment, you recognise and accept that Tailored Staff has the authority to either charge the client an introduction/transfer fee or extend the duration of the hiring period with the client. 

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